Job Summary

The Office Assistant is responsible for maintaining office organization and works as part of the Administrative Team to support the office.

Duties/Responsibilities:

This position reports to the Office Manager, and performs the following functions:

• Office Maintenance: Keep office organized, supplies stocked, coordinate lunches.
• Administrative Support: Provide clerical support - answer phone, and handle/direct calls, as necesary.
• Meeting Management: Prepare and set up rooms for meetings.
• Technology: Resolve technology issues for Managing Partners (working with IT support).
• Documents and Reporting: Update contact database with current information.
• Mail and Shipping: Receive and sort mail and packages; prepare packages for shipment.
• Visitor Management: Greet visitors and organize visits.

Required Skills/Abilities:

This position requires initiative in a fast-paced, results-oriented business.

• Experience with Microsoft Outlook, Word, Excel, and PowerPoint required; CRM (preferred), and other software is helpful
• Precise attention to detail and relentless follow through.
• The ability to work well under pressure and to meet deadlines; follow set priorities.
• Excellent communication skills.
• Willingness to learn.

Education and Experience:

• Associate's degree preferred or equivalent experience.
• 1 year of clerical or administrative experience.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to navigate the organization's physical premises.

To apply, please submit your resume to contact@arkmalibu.com.

ArkMalibu is proud to be an Equal Opportunity (EOE) and Affirmative Action (AA) employer.